MileageSync
A hands-free mileage logger that detects drives in the background and turns them into IRS-ready deductions, with every GPS point kept on the device.
In development — store listings in progress
- React Native
- Expo
- TypeScript
- SQLite
- +4 more
Workflow automation and integrations
Stop re-typing the same information into three systems
Connect the tools you already pay for, and let the handoffs happen without someone remembering to do them.
The problem
The work is not the problem — the handoffs are. A booking arrives in one system, gets copied into a calendar, then into an invoice, then into a spreadsheet someone built four years ago. Every copy is a chance to introduce an error, and the whole chain stops the day the person who knows it is on holiday.
How we approach it
We trace one workflow end to end and find the points where a human is acting as an integration. Those become automated handoffs with real error handling — because an automation that fails silently is worse than the manual step it replaced. Anything automated reports when it did not run.
The cheapest automation is usually not the most impressive one. It is the handoff that happens twenty times a day and takes ninety seconds.
Discovery counts those before proposing anything, because the ranking is frequently a surprise.
What you get
- A written map of the current workflow, including the undocumented steps
- Automated handoffs between the systems you already use
- Scheduled jobs for recurring work
- Failure alerts, so a broken integration is noticed by you and not by a customer
- A log of what ran, when, and what it changed
- Documentation for the parts deliberately left manual
Typical features
A good fit for
- Teams where the same information is entered more than once
- Businesses whose process depends on one person remembering a sequence
- Organisations with tools that each work well but do not talk to each other
From real projects
What this has looked like in practice
Each of these is drawn from a case study on this site, not from a hypothetical.
- MileageSync turns raw captured drives into an IRS-style mileage log and a filing-ready PDF automatically, and marks the deduction provisional when trips are still unclassified rather than presenting a number the user could not defend.
- GameLynx rate-limits its SMS verification endpoint because every request is a billable message, with shared limiter storage so the limit holds across server workers instead of being multiplied by the worker count.
Case studies
Projects demonstrating this work
DeviceOps Command Center
A service-operations dashboard bringing IT assets, vendor contracts, backup checks, and service performance into one view instead of six spreadsheets.
Self-directed concept build — modelled data, not a live client system
- React
- Node.js
- PostgreSQL
- Docker
- +1 more
Questions about workflow automation
Can you use a tool like Zapier instead of building something?
Often, yes, and we will recommend it when it fits. Custom integration earns its cost when the logic is conditional, the volume makes per-task pricing expensive, or a failure needs handling more careful than a retry.
What happens when an automation breaks?
It tells you. Every automated step reports success and failure, and anything that fails repeatedly raises an alert rather than quietly stopping. Silent failure is the main risk with automation and it is designed against from the start.
Will this replace staff?
In practice it usually removes the copying, not the people. The judgement calls stay human — those are the parts worth paying a person for.
What if we change tools later?
Integrations are built so the connection to each external system is isolated. Swapping one tool means changing that piece, not rewriting the workflow.
Related
Services that often go with this
Thinking about workflow automation?
Start with a discovery call. It costs nothing to find out whether this is the right shape of work for your situation.
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